Conflict of interest
Proposed policy. The board adopts it to take effect with the bylaws. Not yet adopted. Based on the IRS sample policy for 501(c)(3) organizations, shortened.
Bylaws 3.8 sets the rule: disclose a personal financial interest, don’t vote on it, and never approve a payment to yourself. This page says how.
Who it covers
Directors, Zone Bosses, and Leads.
What counts
You have a conflict when you, your family, or a business you own or work for would gain or lose money from a CGW decision. For example:
- CGW buying from, selling to, or renting from you;
- your own pay for teaching or other work, including Teacher Fund rates;
- a donation, grant, or contract where you are on both sides.
What to do
- Disclose it before the decision, at the meeting or on the pull request.
- Step back. Answer questions if asked, then leave the discussion. Don’t vote, approve, or review.
- Record it. The minutes, or a comment on the pull request, record the disclosure and that you didn’t vote.
The other directors decide whether the deal is fair to CGW. If it isn’t clearly fair, they look for a better option first.
Teacher Fund
A director who teaches, or who might, doesn’t vote on Teacher Fund rates or caps, or on payments to themselves.
Yearly statement
Each May, after appointments, everyone covered signs a short statement in Dolibarr. It confirms they have read this policy and lists any interests that could conflict. The Secretary keeps the statements.
If someone doesn’t disclose
The board treats it as a conduct matter under Conflict and discipline, and may undo the decision it affected.
Official text: view on GitHub · change history · propose a change · all bylaws and policies