Money
Draft. This text is proposed and has not yet been adopted by the members.
Proposed policy. The board adopts it to take effect with the bylaws. Not yet adopted.
Who can spend what
| Who | May spend without asking | Needs approval |
|---|---|---|
| Zone Boss | From the zone balance | The board approves any expense over $250 |
| Lead | Within the budget the board gives them | The board approves anything beyond that budget |
| Director | Within the adopted budget | Two directors approve (see below) |
Two-signature rule. Any single expense over $250, and every contract or recurring cost, must be approved by two directors, one of them the President or the Treasurer. This applies no matter who is spending, so no one person can commit a large amount of CGW’s money alone.
No one approves a payment to themselves. Receipts go to the Treasurer within 30 days.
Zone balances
A zone balance is an internal allocation, not a restricted fund. It is funded by:
- a one-time $250 seed from the general fund;
- at least 50% of the zone’s paid-class revenue;
- all of the zone’s tool-rental revenue;
- donations directed to the zone.
Zones get no share of dues.
Classes
- Prices. Three tiers: $5, $10, and $20. Members get 50% off.
- Teacher Fund. The instructor may take up to 50% of a class’s revenue, capped at $500 per person per calendar year and paid quarterly. Whatever the instructor doesn’t take goes to the zone. A director who teaches doesn’t vote on Teacher Fund rates (Conflict of interest).
- Grant-funded classes are free and pay no instructor share.
Accounts
- The fiscal year runs 1 June to 31 May.
- All funds, bank and payment accounts, domains, and online accounts are held in CGW’s name, never in anyone’s personal account.
- At least two directors can access each account.
Controls
- The Treasurer reconciles every account monthly and posts the zone and Teacher Fund balances.
- The board adopts a budget before each fiscal year starts on 1 June.
- Supporter dues receipts show $50 as payment for membership and $50 as a tax-deductible donation, as the IRS requires for a payment over $75 that buys something in return.
- Undirected donations go to the general fund. CGW acknowledges gifts in writing on request. It does not appraise donated items.
Official text: view on GitHub · change history · propose a change · all bylaws and policies